
Website Datasmart/Duncan Security
Job Summary: This position is responsible for maintenance, reconciliation, and payment of the Company bills and accounts needing payment to third parties. It is also responsible for the processing of technician time sheets into system for payroll and processing sub-contractor payroll.
Responsibilities:
- Receive invoices from Vendors and match to purchase orders.
- Route unapproved invoices to proper department for approval.
- Enter matched invoices into accounting software daily.
- Balance Vendor Statements no less than monthly.
- Research all missing invoices from statement and purchase orders.
- Prepare weekly excel spreadsheet for subcontractor bi-weekly payroll.
- Enter subcontractor payroll into accounting software weekly.
- Balance and enter technician’s time into accounting software daily or as received.
- Setup new Vendors in accounting software.
- Maintain Vendor W-9 and 1099 information.
- Maintain Vendor Insurance documentation and enter into accounting software.
- Organize and maintain a filing system for all A/P documents.
- Prepare accounts payable checks for printing as necessary.
- Match paid invoices to checks and file.
- Balance Vendor 1099’s annually.
- Establish and maintain open communication with vendors.
- Provide timely response for all calls, emails and questions from vendors.
- Perform a variety of administrative duties including copying, filing and scanning.
- Other general office duties as required.
- Assist Accounting Manager as needed.
Experience and Skill Requirements:
- One to two years accounts payable/receivable experience.
- Ability to provide great customer service and problem solve customer concerns.
- Proficiency in Microsoft Office programs, including Word, Excel, and Outlook.
- Ability to perform duties with a high degree of accuracy with a strong focus on quality.
- Good interpersonal communication and organizational skills.
- A positive attitude of teamwork and continuous improvement.
Education:
High school diploma or equivalent.
Schedule:
Monday – Friday 8:00 a.m. to 5:00 p.m.
To apply for this job please visit www.datasmartllc.com.